What is electronic data interchange (EDI)? This question often arises for suppliers venturing into the retail industry. Imagine this scenario: You’ve just had a meeting with your trading partner, and they inquire whether you’re EDI capable. If you’re unfamiliar with EDI software, you naturally turn to the web to gain more insight into it.

For more information, on the meaning of EDI check out this blog post.

Let’s start with some background to what Electronic Data Interchange software is.

EDI comes in 2 parts.  The network and the EDI software used at either end.  You can think of it as an email inbox.  The sender and receiver can use whichever email software they like, as they both speak “email” and the emails are sent over the internet.

In the case of EDI, you can use whichever EDI software provider you like as long as they speak one of the EDI languages, (TRADACOMS / EDIFACT / EANCOM / X12).
The network, in this case, is usually a private network called the Trading Grid that can only be accessed through an authorised provider, such as XEDI.

Why can’t I use email and pdf attachments?

There is a good reason why retailers and large logistics companies use EDI software.  Accuracy is the most important factor when you have hundreds of suppliers fulfilling orders every day.  One wrong zero can cause a huge headache all the way down the supply chain.  Using EDI software at each step ensures that human interaction is kept to a minimum.

How can I make the most out of my investment?

There are real tangible benefits to using EDI software within your business. The more automation you can introduce, the more efficiently your business processes will flow.  For example, you can integrate XEDI software with your ERP platform and accounts system, so as orders arrive, your logistics provider get a copy and handle the shipping straight away.  As goods are delivered, your ERP system triggers an invoice to be delivered back to your trading partner via XEDI.

A full hands-off solution keeps your supply chain running smoothly, leaving you to manage the rest of your business.

What are Electronic Data Interchange (EDI) Platforms?

EDI platforms are different methods of interacting with Electronic business documents. There are two types of EDI platforms; web based EDI and EDI via software. XEDI offers a no-compromise web-based EDI solution, allowing customers to view orders and send invoices anywhere with a web browser.

XEDI for SME’s and Enterprises

XEDI is designed from the ground up to scale to your business needs. The user friendly platform makes it a breeze for suppliers to read orders and send invoices and other documents.  For logistics companies, the platform handles all your ASN needs and seamlessly integrates into your WMS.  Enterprises get full visibility of the supply chain, ensuring smooth operations and timely decision-making. With XEDI, businesses can streamline their operations, reduce manual errors, and enhance overall efficiency. Whether you’re a small supplier or a large enterprise, XEDI provides the tools and support necessary to optimise your supply chain processes. Our commitment to innovation and customer satisfaction means that you can trust XEDI to adapt and grow alongside your business, empowering you to achieve your goals with confidence.


How does a business become EDI capable?

Businesses that are EDI capable can send and receive EDI documents to trading partners that also use EDI.

To become EDI capable a business must first choose a reliable EDI provider. After choosing the right plan for you and paying for it you will be assigned your own EDI mailbox code. The code you receive is the key to completing a connection with a trading partner.

At this point, you are EDI capable however there are a couple more steps to get trading. To make a connection you must complete a supplier set up form and return to the trading partner you wish to connect to. Once everything is approved at their end you can begin testing. After testing you are all connected and ready to get trading.

For more Information on becoming EDI capable check out the following blog post.  How to become EDI capable?, How do I become EDI Compliant? and How to implement EDI with your business.


Efficient Integration Made Simple: Instant Access for Your Supply Chain

XEDI offers a zero compromise solution at a fair price point. Customers only need an internet connection to log into the portal and keep up to date with their EDI. Businesses looking for an EDI supplier have access to a 30-day free trial.

Customers of XEDI also have access to Message Delivery Monitoring Assistant©. This tool keeps customers into the loop if there EDI files have need received at the other end. If for any reason an EDI file fails to be sent our proactive support team will resolve any issues.

Effortless Invoicing and Order Processing