As suppliers venture into the retail industry, they often ask: What is electronic data interchange (EDI)? Picture this scenario: After a meeting with your trading partner, they inquire whether you’re EDI capable. If you’re unfamiliar with EDI software, naturally, you turn to the web to gain more insight. For more information, on the meaning of EDI check out this blog post.


Background to what Electronic Data Interchange software is

EDI consists of two main parts: the network and the EDI software employed at each end. To illustrate, think of it like an email inbox. In this analogy, both the sender and receiver can choose their preferred email software, as long as they both speak the “email” language and transmit messages over the internet.

In the case of EDI, you can use whichever EDI software provider you like as long as they speak one of the EDI languages, (TRADACOMS / EDIFACT / EANCOM / X12).
The network, in this case, is usually a private network called the Trading Grid that can only be accessed through an authorised provider, such as XEDI.


Why can’t I use email and pdf attachments?

There is a good reason why retailers and large logistics companies use EDI software. One of the most important factors is accuracy when you have hundreds of suppliers fulfilling orders every day.  One wrong zero can cause a huge headache all the way down the supply chain.  Using EDI software at each step ensures that human interaction is kept to a minimum.


How can I make the most out of my investment?

Using EDI software within your business brings tangible benefits. Increasing automation enhances the flow of your business processes. For example, integrating XEDI software with your ERP platform and accounts system enables seamless order handling. When orders arrive, your logistics provider receives a copy and promptly handles shipping. Upon goods delivery, your ERP system automatically generates and sends an invoice back to your trading partner via XEDI.

This hands-off solution ensures the smooth operation of your supply chain, allowing you to focus on managing other aspects of your business.


What are Electronic Data Interchange (EDI) Platforms?

EDI platforms are different methods of interacting with Electronic business documents. There are two types of EDI platforms; web based EDI and EDI via software. XEDI offers a no-compromise web-based EDI solution, allowing customers to view orders and send invoices anywhere with a web browser.


XEDI for SME’s and Enterprises

XEDI is designed from the ground up to scale to your business needs. The user friendly platform makes it a breeze for suppliers to read orders and send invoices and other documents. For logistics companies, the platform handles all your ASN needs and seamlessly integrates into your WMS. Enterprises get full visibility of the supply chain, ensuring smooth operations and timely decision-making.

With XEDI, businesses can streamline their operations, reduce manual errors, and enhance overall efficiency. Whether you’re a small supplier or a large enterprise, XEDI provides the tools and support necessary to optimise your supply chain processes. Our commitment to innovation and customer satisfaction means that you can trust XEDI to adapt and grow alongside your business, empowering you to achieve your goals with confidence.


How does a business become EDI capable?

Businesses with EDI capabilities can actively send and receive EDI documents with trading partners who also use EDI technology. To attain EDI readiness, a business must initially select a trustworthy EDI provider. After choosing the suitable plan and completing the payment process, the provider will assign you your unique EDI mailbox code. This code serves as the essential key to actively establishing connections with your trading partners.

At this point, you are EDI capable however there are a couple more steps to get trading. To make a connection you must complete a supplier set up form and return to the trading partner you wish to connect to. Once everything is approved at their end you can begin testing. After testing you are all connected and ready to get trading.
For more Information on becoming EDI capable check out the following blog post. .  How to become EDI capable?, How do I become EDI Compliant? and How to implement EDI with your business.

In addition, XEDI customers benefit from Message Delivery Monitoring which is a valuable tool that keeps them informed if their EDI files have been received. Should any issues arise with file transmission, our proactive support team swiftly resolves them.