EDI: Electronic Data Interchange
Electronic data interchange (EDI) is a method of businesses sending and receiving documents to one another electronically, as opposed to using paper. Documents that are processed regularly can be automated when by electronically. The information contained in these documents are sent in files such as Tradacoms, Edifact and XML.
Web EDI: Web-based Electronic Data Interchange
Web-based EDI, is EDI software that is web-facing, so users do not have to install software on their computers. Instead, they can access documents via their web browser or mobile device..
STX Segment: Start of Transmission
STX STDS:
Syntax Rules Identifier. Our ANA number is 5028343803340
STX FROM:
The address of our EDI mailbox, a 13 digit ANA code known as our GLN number
STX UNTO:
Identification of Transmission Receipt Code. Should be the ANA number of your retailers EDI mailbox. ie. Test: 5000192072213 / Live: 5000192072226
STX TRDT:
Date and Time of Transmission. We use the date/time you submitted your invoices.
STX SNRF:
Sender’s Transmission Reference. An automatically generated sequential number.
STX APRF: Application Reference. This is set automatically set as INVTES (for test), and INVFIL(for live transmissions)
MHD Segment: Message Header
MHD TYPE:
This is always set as INVFIL
SDT Segment: Supplier Details
SDT SIDN:
Supplier’s EAN Location Number
SDT SNAM:
Supplier’s Name. Supplier’s legal name as printed on invoices
SDT SADD:
Supplier’s Address
SDT VATN:
Supplier’s VAT Registration Number allocated by HM Customs & Excise
CDT Segment: Customer details
CDT CIDN:
Customer’s EAN Location Number
CDT CNAM:
Customer’s Name
CDT CADD:
Customer’s Address
CDT VATR:
Customer’s VAT Registration Number
FIL Segment: File Details
FIL FLGN:
File generation number. A sequential number to identify a batch of invoices.
FIL FLVN:
File Version Number. Original (which is always 1) is incremented by 1 for each additional copy created
FIL FLDT:
File Creation Date. The Date the File is created.
FDT Segment: File Period Dates
FDT IVED:
The date of the last invoice in the file.
MTR Segment: Message Trailer
MTR NOSG:
Number of segments
MHD Segment: Message Header
MHD MSRF:
Message reference. Consecutive count of messages within the transmission
MHD TYPE
Always set as INVOIC:9 (Invoice format, version 9)
CLO Segment: Customers Location
CLO CLOC:
Customer’s Location. EAN location number identifying the customer’s location. Often the branch code can also be used with most retailers.
CLO CNAM:
Customers Name
CLO CADD:
Delivery address.